SCAR BY-LAWS

ARTICLE 1
ORGANIZATION CHARTER

The Southern Cebu Airsoft Recon, also referred to by its acronym S.C.A.R.., is declared a not-for-profit mutual benefit team. This team is open to all airsoft enthusiasts for membership and operates under a 5-person Board of Directors, with a tiered membership structure consisting of Full Members, Associate Members, and invited guests.

The Southern Cebu Airsoft Recon conducts its principal activities within the greater Minglanilla and Naga Cebu area. This team has been able to secure all its playing fields on privately owned land, for the playing use of its members and its guests. These locations are well maintained and range in size from 5 acres to 100 acres of wooded landscape. Each location was chosen for the unique and special qualities it offers for superior airsoft play.

S.C.A.R. was originally established as a means to provide a safe environment for airsoft enthusiasts to play. Charter members of this team shared a similar frustration and concern over safety regarding airsoft activities in public lands. From this frustration and concern came the idea to seek out and secure privately owned locations, free from anxieties over accidents between airsoft players and game-hunters, public hikers, or armed rangers and law enforcement officers. The members of S.C.A.R., and their guests, are in a unique situation of being able to play, unhindered and freely, entirely on private property. Aside from a common interest in airsoft, S.C.A.R. members also share a strong reverence and respect for nature, as well as a deep fondness of the outdoor lifestyle.

While the Southern Cebu Airsoft Recon team welcomes all airsoft enthusiasts regardless of sex, ethnicity, religion, and political affiliation to join in S.C.A.R. activities, guest participation in team activities is structured exclusively as an “invitation only” policy. This is due to the team’s policy of using only private land for airsoft activities. Since the team’s arrangement with all the property owners has been one involving no required fees or gratuities, the charter members chose to repay the owners’ graciousness by ensuring the conduct and behavior of all participants. It is, therefore, a team policy that all members be held responsible and liable, both for their actions, as well as the actions of any guests.

The main purpose of this team is to provide a safe and comfortable venue for airsoft enthusiasts to develop leadership skills; and, foster the sense of teamwork and responsibility through application of military and special operations tactics for airsoft play. With the establishment of this team, airsoft enthusiasts have the opportunity to enjoy the company and comradery of other airsoft enthusiasts in a safe and secure environment.

ARTICLE 2
DEFINITIONS

AirSoft: The name or reference to the activity described as the participation in military-style or law enforcement-style war games using electric/spring/gas powered replica weapons, with associated accouterments. These replica weapons utilize 6 millimeter plastic projectiles.

S.C.A.R..: The acronym for the Southern Cebu Airsoft Recon team

Majority: Unless otherwise specified, this term shall mean 51 percent of the total number of eligible votes.

Quorum: The number of members required for approval or authorization to conduct team meetings.

ARTICLE 3
MEMBERSHIP AND VOTING

3.1 LEVELS OF MEMBERSHIP AND STATUS: This organization shall have two levels of status and three levels, or tiers, of membership. Classification of status and level of membership shall be described as follows.

3.1.1 GUEST STATUS: The two levels of guest status are Regular Guest and Permanent Guest. Guest status is not a membership. A Regular Guest is defined as a non-member who is invited to participate in the team’s activities at the sole discretion and explicit invitation of the group members. An invitation to play can only be extended by a Full Member. A Permanent Guest is defined as a non-member who is invited to participate in the team’s activities at the sole discretion and implicit invitation of the group members. The Guest shall pay no dues or other financial obligations aside from any admission and rental fees, and has no rights regarding issues of operation or function of the organization.

3.1.2 ASSOCIATE MEMBER: This is the first level of membership and is defined as a member of the group who has limited rights and privileges, as well as limited financial obligations. As an Associate Member, an individual has the right of automatic inclusion into group events by way of verbal, written, electronic, or telephonic notification by other members. The Associate Member does not require any formal invitation from any other member of the organization.

Limited rights shall mean that the Associate Member is responsible for ½, or 0.5 the value of any/all of the financial obligations awarded a Full Member. An Associate Member has no right or privilege to invite guests. Consideration for this status would be through nomination from a Full Member, as well as fulfillment of certain time/play criteria with the group. Acceptance to this status would be through vote of the full membership.


3.1.3 FULL MEMBER: This is the second level of membership and is defined as a former Associate Member of the group who now has full rights, privileges and financial obligations. A Full Member has the right and privilege to invite guests, and has a full vote on issues concerning the organization. Consideration for this status shall be through nomination from a Full Member, as well as fulfillment of certain time/play criteria with the group. Acceptance to this status would be through vote of full membership.

3.1.4 COMMITTEE MEMBER/BOARD OF DIRECTOR: This is the third, and final level of membership. This membership is defined as a Full Member of the group who has full rights, privileges and financial obligations. The Committee Member/Board of Director shall be one of only five people. This member can invite guests, vote on issues concerning the group, and have the authority as specified in Section 4.1 of Article 4.

3.2 LEVELS OF VOTING: This organization shall have one level of status and three levels, or tiers, of voting associated with the levels of membership.

3.2.1 GUEST STATUS: This status is not considered a membership and confers no rights regarding the vote over issues of operation or function of the organization.

3.2.2 ASSOCIATE MEMBER: This level of membership offers limited rights and privileges. Limited rights and privilege shall mean that the Associate Member is granted a vote equal in value to ½, or 0.5 of a full vote, as compared to a Full Member.

3.2.3 FULL MEMBER: This level of membership offers full rights and privileges. The Full Member is conferred a single, full vote for issues concerning the organization.

3.2.4 COMMITTEE MEMBER/BOARD OF DIRECTOR: As with Full Membership, this level of membership also confers the member with a single, full vote for issues concerning the organization.

ARTICLE 4
POWERS AND DUTIES OF COMMITTEE/BOARD OF DIRECTORS

4.1 GENERAL: The Committee/Board of Directors shall be composed of five (5) Full Members entrusted with the responsibilities of the management and conduct of affairs of the organization. These responsibilities shall include, but not be limited to, the authority to establish policy, authority over administrative and financial operations, and the authority to determine which issues to consider for full membership voting or discussion.

Upon a unanimous vote of the Committee/Board, such duties, as is duly voted on, may be delegated to a person or an ad-hoc subcommittee designated by the Committee/Board. Such a person or ad-hoc subcommittee shall, nonetheless, be accountable to the Committee/Board and obtain full Committee/Board approval before any actions are carried out.


The position of Committee Member/Board of Director, herein referred to as Committee/Board Member, shall have no term limit, except as specified in Section 5.3 of Article 5.
4.2 RULES AND POLICIES: The Committee/Board has the authority to propose and adopt rules and policies, herein referred to as Policies, necessary for the management and operation of the organization. The Policies may concern any subject within the jurisdiction of the organization. The Policies may establish Rules of Conduct, Rules of Engagement, and Guest Policies.

After adoption, a copy of the Policies shall be furnished to each member. Policies shall remain in effect unless and until repealed by unanimous vote of the Committee/Board.

ARTICLE 5
DIRECTORS AND MEMBERS

5.1 GENERAL: The following shall govern the appointment and dismissal of all Committee/Board Members and Members of this organization.

5.2 ELECTION OF COMMITTEE MEMBERS/BOARD OF DIRECTORS: The election of a new Committee/Board Member shall arise only through a vacancy in the existing Committee/Board. All nominations for the position shall be received from the other Committee/Board Members. Election of the new Committee/Board Member shall take place with a vote from each of the sitting Committee/Board Members, with each Committee/Board Member casting a single, full vote. Appointment of a new Committee/Board Member shall only take place after a unanimous vote by the other four remaining Committee/Board Members.

5.3 REMOVAL OR RESIGNATION OF COMMITTEE MEMBERS/BOARD OF DIRECTORS: Any vacancy within the Committee/Board shall be established either by resignation of an existing Committee/Board Member, or by a unanimous vote of No-Confidence by the four remaining Committee/Board Members.

5.4 ELECTION OF MEMBERS: The election of members shall be as follows.

5.4.1 ASSOCIATE MEMBER: An Associate Member shall be nominated from a list of Guests who wish to join the organization. This nomination shall be by a Full Member. Candidates shall have played with an 80 percent majority of the full membership either for a 3-months period or for 12 games, which ever is more. A waiver to this requirement may be exercised by the nominating member, with approval to waive from a majority vote by the entire membership.

5.4.2 FULL MEMBER: A Full Member shall be nominated from a list of Associate Members within the organization. This nomination shall be by another Full Member. Candidates shall have played with a 80 percent majority of the full membership either for a 6-month period or for 24 games, which ever is more. A waiver to this requirement may be exercised by the nominating member, with approval to waive from a majority vote by the entire membership.

5.5 REMOVAL OR RESIGNATION OF MEMBERS: All members have the right to voluntarily resign their membership through written or verbal notification to the Committee/Board. Notification of membership resignation shall then be made to the general membership by the Committee/Board.
Involuntary resignation or removal from the membership shall be determined as follows. Should a member become inactive through nonparticipation in team activities for 12 consecutive months; and, annual dues are not current for the same 12 consecutive months, the Committee/Board shall have the right to proceed with removal of membership. The action of removal of a membership shall be considered binding after a unanimous vote is conducted by the entire membership and duly recorded.

ARTICLE 6
MEETING OF DIRECTORS AND MEMBERS

6.1 REGULAR MEETINGS: This organization shall hold monthly meetings as outlined within this Article.

6.1.1 COMMITTEE MEMBERS/BOARD OF DIRECTORS: Regular meetings for the Committee Members/Board of Directors shall be held at least once on a monthly basis to conduct organization business, as specified in Section 4.1 of Article 4.

6.1.2 MEMBERS: Regular meetings for the general members shall be held at least once on a monthly basis to conduct organization business, and to allow the Committee/Board to report on club business.

6.2 SPECIAL MEETINGS: Special meetings for the Committee Members/Board of Directors and general members may be called from time to time, at the discretion of the Committee/Board.

6.3 NOTICE: Meeting notification may be made through verbal, written, electronic, or telephonic notification by Committee Members/Board of Directors. Regardless of method, all notification shall take place no less than 24 hours before each meeting. An exception would be in the case of an emergency meeting.

6.4 QUORUM: The establishment of what constitutes a quorum for this team shall be as defined in the following Sections of this Article.

6.4.1 QUORUM FOR COMMITTEE/BOARD OF DIRECTORS: A quorum shall be established when four of the five Committee Members/Board of Directors is present for any meeting convened.

6.4.2 QUORUM FOR MEMBERS: A quorum shall be established for member meetings when 2/3, or 66 percent, of the entire membership is present for any meeting convened.

6.5 ACTION WITHOUT MEETING: Action may be taken on issues without convening a meeting if votes are collected by the Committee/Board through verbal, written, electronic, or telephonic methods, and a majority vote is tallied in favor of the action.



ARTICLE 7
GUESTS AND SUBSTITUTES

7.1 GUEST POLICY: Only Full Members are authorized to invite guests. Each Full Member, as a right of such membership, is allowed to invite up to the maximum allowable number of guests as is set forth by vote of the Committee/Board. No member shall invite any guests above and beyond the number specified by the Committee/Board, as outlined under Guest Policy.

7.2 SUBSTITUTES AND REPLACEMENT PLAYERS: All members have the right to designate a substitute or replacement player to attend a team activity in their place should that member be unable to attend that day’s scheduled activities. The substitute player shall be considered as taking the place of the member and is entitled to the benefits of the member he replaces, for that day’s activities. The exception to the benefits for the substitute player shall be in regards to any policy or voting issues taking place that day.

ARTICLE 8
SAFETY GUIDELINES

8.1 RULES AND POLICIES DURING GAMES: Although airsoft guns operate on completely different principles from real firearms and not lethal, it is still imperative that rules and policies should be followed. To prevent injuries in the field, there are common safety issues used and they are the following:
• A player or who ever wants to be a member of team S.C.A.R. should be 18 yrs. old and above.
• All players should wear complete airsoft gears specially the face mask and eye protection during the game at all times.
• The firepower limit for assault rifles should be around 300 to 350 f.p.s. indoors and 350 to 450 f.p.s. outdoors. Snipers should limit their firepower around 550-600 f.p.s. outdoors but in a far distance. The necessities are used to prevent breaking skin, causing severe injury to the players.
• Airsoft is a game of honesty. If you are struck by a BB you are considered “killed”. Hits to your weapons are not kills. Once you are killed you must call yourself out and walk to the safe zone where you will wait until the next game. Make sure to raise your weapon over your head and yell out “HIT” so that you don’t receive more fire.
• Always point the gun away from anything and everything that is not intended to be shot.
• Always be sure of the target and what is behind it.
• Keep fingers away from the trigger and outside the trigger guard until ready to play.
• Leave guns set to safety position when they are not shooting.
• An airsoft gun should not be displayed in public.
• Place the red cap on barrel end when not in use.
• Unload the airsoft gun by removing the magazine and firing to a safe location until empty.
• Render the gun inoperable by removing and storing the battery away from the gun.
• Place the gun inside a gun case that fully encloses it. Make sure the gun case is locked, tied or zipped in a way that it will not open during transportation or while stored.
• Always lock all your airsoft gear in a safe place.
• Treat all guns as if they are loaded and ready to fire.

ARTICLE 9
AMENDMENTS

9.1 PROCEDURE: These By-Laws may be amended by the Committee/Board in one of two of the following methods. Amendments may be considered by the Committee/Board of Directors after approval by majority vote in a meeting by a majority quorum of the club membership, or direct adoption by the Committee/Board of Directors after a unanimous vote of the Committee/Board of Directors.

9.2 RECORDS OF AMENDMENTS: Whenever an amendment or a new By-Law is adopted, it shall be added in the appropriate place in the organization’s meeting records. If any new By-Law repeals any portion of these original By-Laws, either the date of the meeting at which the By-Laws or portion thereof was repealed or the date written consent was filed with the Committee/Board shall be stated therein.

ARTICLE 10
CONFLICTS

10.1 ARTICLES vs. BY-LAWS: In case of any conflict between the individual Articles and these By-Laws, the Articles shall control.

10.2 POLICIES vs. BY-LAWS: In case of any conflict between the individual Policies and these By-Laws, the Policies shall control

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